Whenever there is an item that is marked En Route or Returning to your library that has been marked that way on Processing Needed for more than two weeks, there are a number of things you should do to troubleshoot:
1) First confirm that the item actually left the library of its last location (either the supplying library at the beginning of the loan, or the requesting library when the item was returned) and is not actually sitting on a shelf somewhere. If the item still is not found, confirm the date the item was picked up by the LORI driver (if known). If it has been more than two weeks, proceed to Step 2.
2) Report the item as missing using the OLIS form below. The SLMS who last had the item in hand should be the one to complete the form. Be sure to include item title, author, ISBN, description, date of pickup, and the LORI codes of libraries involved. (Go to http://www.olis.ri.gov/lori/delivery/search.php to look up LORI delivery codes.)
3) If Steps 1 and 2 do not yield the return of the missing item, then the only remaining option is to mark the item as lost.
For En Route items: first delete the ILL request in the patron record, then pull up the title in Circulation > Copy Status and click the Mark Lost button on the right.
For Returning Items: Click the "Remove" button next to the item on the Processing Needed page. Only click "Remove" if you intend to mark the item as lost. Do not click "Remove" just to try to "fix" the Returning status or to remove the hold record from Processing Needed. Once "Remove" is clicked, an alert message will open that asks for confirmation to mark the item as lost. Be sure to click "Yes" to continue. If the item later turns up in delivery, scan its barcode and an option will appear to add the item back into the collection.
4) Please remember that, as participating LORI members, each RILINK member library that participates in interlibrary loan is bound by the terms of the LORI ILL Code. The LORI ILL code obligates the borrowing library to fulfill requests (invoices) for the replacement cost of lost or damaged items per the discretion of the loaning library. Please see the LORI ILL Code at the following link for more information.
With time and experience, RILINK members have discovered a number of important tips and tricks to make your RICAT holds and ILL processing run more smoothly. Please be sure to review the Destiny© Site Configuration tab above for more information.
Updates will be posted whenever Destiny© upgrades -- or savvy suggestions -- warrant new information.
If you missed the most recent ILL training session, or need a refresher, visit the guide below.
The attached document addresses some Destiny© glitches and includes some important, easy-to-overlook reminders about holds and ILL processing. Better to be safe than sorry! Review it and print a copy for reference.
Please contact RILINK Staff f you'd like to share your own tips and tricks for possible inclusion in future updates of this document.
Report delivery issues (and order additional delivery bins) at this link on the OLIS website:
For questions about RICAT ILL procedures, please contact Zach Berger using the contact information elsewhere on this page, or contact any member of RILINK staff for assistance. Contact information is available in the RILINK Staff box on the About RILINK page.